Expenses & Equipment

Add an expense on a maintenance job log

Record job costs with an optional invoice photo while logging maintenance work.

EmployeeAll3 min read

Overview

In the current Crewly app, expenses are added on a maintenance job log — not from a separate standalone Expenses screen. During a maintenance shift, open a job log and add expense lines with amounts and optional invoice photos.

Before you start

  • You have started a maintenance shift (not a normal work-area check-in).
  • You are logging a job for that shift.

Step-by-step

  1. Start or open your maintenance shift in the mobile app.
  2. Open the job log for the work you are recording.
  3. Choose Add Expense (or the equivalent expense control on the job log).
  4. Enter the amount and a short description.
  5. Optional: add an invoice/receipt photo with the camera.
  6. Save the job log so the expense is included with that job.

What happens next

Administrators can see expenses on maintenance job logs and in reporting summaries that include expense totals for the period.

Notes

Note.If you do not use maintenance shifts, ask your administrator how your organization records extra job costs.

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